TERMS & CONDITIONS
1. Definitions:
1.1 The Gym: Odin Strength & Conditioning
1.2 The Gym Rules: The rules and regulations of the gym, as amended from time to time. The Gym Rules are available to view all around the gym.
1.3 Commitment Period: The minimum term you are committing to remain a member.
2. Membership:
2.1 By signing a membership application the member agrees to comply with these Terms and Conditions of Membership and the Gym Rules.
2.2 You will only be permitted to use the Gym facilities provided your membership is current and fully paid up to date or you have made payment arrangements acceptable to the Gym.
3. Duration:
When you join the Gym you are agreeing to remain a member for the Commitment Period (which may be extended due to freeze suspensions).
If you choose to join the Gym by paying your Commitment period membership fee in advance, your Gym Membership will terminate automatically on expiry of the Commitment Period.
4. Fees:
The Gym will set the level of fees and will review such fees periodically. The Gym reserves the right to change the level of fees from time to time, but guarantees that your fees will not increase during your Commitment Period. For any changes, we will provide email notifications as well as newsletters within the club.
The following fees prevail:
4.1 Membership fee; The level of membership fees shall be determined according to the type and category of membership you choose.
4.2 Other Fees; All other fees and prices for the sale of goods at the Gym such as drinks, supplements, day passes, classes and any other services will be set by the Gym and changed when necessary without prior notification.
4.3 The Gym does not directly charge fee’s for missed DD’s although your bank may charge you for this. The Gym will let you know if you have missed any monthly membership DD’s by either email, phone, letter, in App or in person.
5. Member Referral Schemes
The Gym may from time to time introduce referral rewards or referral competitions for members. Terms and Conditions for these will be explained each time they run.
6. Suspension of Membership (Freeze):
A Member may, if he/she is unable to make use of the Gym facilities, suspend his/her membership for one continuous period of at least 1 month. This saves the time and hassle of cancelling the membership and then having to rejoin at a later date.
Any suspension during the Commitment Period will extend the length of the Commitment Period by the length of the period your membership is put on hold. Notice to terminate membership cannot run concurrently with a suspension period.
7. Termination:
7.1 Termination by the Club
We may terminate this agreement in the following circumstances:
(a) if you commit a serious or repeated breach of this agreement or the Gym’s rules of membership and the breach, if capable of remedy, is not remedied within 7 days of receipt of a default notice;
(b) If any part of your membership fee remains unpaid after its due date for payment, or
(c) If you provide us with details which you know to be false when applying for membership and the false declaration would have reasonably affected our decision to grant you membership.
If we terminate your membership for any of these reasons, we reserve the right to retain a proportion of the money paid under this agreement, to cover any reasonable costs incurred.
7.2 Termination by you
You may terminate this agreement in the following circumstances:
(a) You can give written notice to terminate at any point during the Commitment Period but this cannot end your membership before the end of the Commitment Period.
Annual or paid up front memberships have an agreed commitment end date, therefore are non refundable for any reason other than that included in section (d) below.
(b) You may terminate your membership by giving the Gym written notice as well as cancelling your direct debit at your bank to prevent any further payments. If your next payment has been applied for at the bank and you are not able to cancel this in time then you can let us know and we will look to see whether a refund is applicable. This is on the basis that we have written proof of cancellation (telling reception by phone or verbal conversation is not sufficient) during the previous calendar month and you have not used the club facilities since.
(d) You may terminate this agreement by written notice if you are unable to use the Gym through serious illness or injury likely to preclude you from using the Gym for a period of least 6 calendar months. (We will request reasonable evidence of your illness or injury – e.g. a doctor’s certificate).
(e) You may also terminate this agreement if:
a. We permanently reduce some major facilities or the opening hours of the Gym.
b. We change the location of the Gym; or
c. We close the Gym for refurbishment for a period of more than 30 days at a time.
NOTE: You can freeze your membership for a minimum period of one month if you wish to for any reason.
8. Gym Rules:
8.1 The Gym may amend the Gym Rules from time to time in order to ensure the health, safety and continued enjoyment of members. The Gym Rules are displayed around the Gym for reference and included at the bottom of this agreement.
8.2 The Gym reserves the right to adjust the availability of certain facilities or close the Gym on a temporary basis for the general purpose of cleaning, decorating, essential repairs, maintenance of equipment, special functions and holidays.
9. Restriction of Liability:
9.1 Subject to paragraphs 10.2 and 10.3, the Gym will not accept liability for any loss, damage to or theft of money, valuables or other personal property of members and guests. Property stored at the Gym is stored at the owner’s risk and no liability for loss or damage there to will be accepted by the Gym.
9.2 Our liability to compensate you for any loss or damage (in the case of loss or damage other than death or personal injury) is limited to a reasonable amount having regard to such factors as whether the damage was due to a negligent act or omission by management. Sufficient proof of loss or damage must be provided.
9.3 The Gym accepts liability for damage, accident, death, personal injury or other loss sustained by members or guests on the Gym premises to the extent caused by its negligence or the negligence of its employees and agents (during the course of their employment and agency, as appropriate) unless that failure is attributable to:
(a) Your own fault
(b) A third party unconnected with our provision of services under this agreement or
(c) Events which neither we nor our supplier could have foreseen or forestalled even if we had taken all reasonable care.
10. Health & Safety:
Members must read all Health and Safety notices displayed in the Gym and comply with their recommendations.
11. Sale of the Gym:
In the event of the sale or disposal of the Gym to another company or to any other person, we may transfer your membership to the new owner and you will continue as a member of the Gym and continue to pay your membership fees provided there are no major changes to these terms and conditions or the Club rules having a material adverse effect on your use of the Gym by the new owner.
12. Notices:
Notices from you to the Gym must be in writing and addressed to the general manager at the Gym. The Gym reserves the right to require evidence of posting or delivery where it has no record of receipt or the date of any notice appears inconsistent with the date of receipt. In these cases the notice will be deemed not given unless such evidence is produced.
Any notice handed to the Gym must be receipted. Notices from the Gym to you will be via email, text or posted if no other communications are available.
13. Class Booking:
13.1 We recommend that classes are booked in advance via Team Up or through reception if you do not have access to Team Up. Non members can not be booked into classes in advance because they do not have a viable membership on the system.
13.2 Classes must be cancelled at least 12 hours in advance. Any classes that are pre booked but not attended or not cancelled within 12 hours will be deducted as an attended session.
14. Induction Process
14.1 All new members are offered an equipment induction or free introductory personal training to be shown how to safely use the equipment safely.
14.2 We recommend that you contact the club if joining online to book your induction/personal training for your first visit to avoid using the equipment without the relevant knowledge.
14.3 If you do not know how to use any of the equipment then please ask a member of the team to show you how to use it. Alternatively you may wish to contact one of The Gym’s coaches for extra help.
14.4 If you choose not to have an induction or personal training then you are agreeing to Waive your Induction Training. Even if you choose not to have an induction or introductory personal training then you can still ask The Gym staff for assistance to show you how to use any of the equipment.
14.5 If the member chooses to have an induction/personal training then they need to make sure that they do not use the gym equipment until they have had their induction. If the member chooses to use the equipment before the Club is able to provide and induction then they do so at their own risk.
15. Member Parking Facilities
Ensure to use public parking (there are 2 within 100m of the gym)
16. Opening Hours
16.1 The gym’s opening hours are displayed at reception and on the website.
16.2 Members must ensure that they leave at or just before the scheduled closing time.
16.3 The gym reserves the right to amend the opening times as necessary.
17. Lost Property
All lost property found on the premises should be handed in to the gym reception. Lost property will be stored by the gym for a minimum of 2 weeks and a maximum of 4 weeks (depending on storage capacity and the amount of lost property) and then disposed of. If the items appear very valuable then the gym will do their best to identify and contact the owner.
18. Comments and Complaints
Please refer any comments or complaints to a member of the gym staff. Written complaints must be addressed to the gym General Manager. The gym appreciates complaints and constructive feedback as being given the opportunity to correct any issues.
19. Children Within the Gym
19.1 The minimum age for membership within the gym is 16 years of age, or 14 accompanied by a guardian (please contact the gym in advance)
19.2 Any children under this age must be accompanied by an adult and on the premises exclusively for 1-2-1 personal training. The personal trainer must have all relevant qualifications and their own insurance to work with children under 16 on a self employed basis.
19.3 Children under 16 are not allowed unattended
20. General
20.1 No food, drink, alcoholic, or illegal substances may be brought into or consumed within the gym or its grounds.
20.2 Members are not allowed access into the club if they are believed to be intoxicated by either alcohol or drugs for health and safety reasons.
20.3 The gym reserves the right to refuse admission if they believe this to be true.
20.4 The gym is a non smoking environment
NOTE: Management reserves the right to expel any member not complying with either these terms and conditions or the gym rules. Failure to comply may result in termination of membership. If we terminate for any of these reasons then we reserve the right to retain a proportion of the money paid under this agreement, to cover any reasonable costs incurred.